In today’s fast-evolving business landscape, organizations must continuously innovate to handle increasing operational demands without significantly raising costs. For companies dealing with high volumes of invoices, scaling traditional systems can quickly become expensive and inefficient.
Facing this exact challenge, MAS Legato (Private) Limited embarked on a transformative journey. Project Candice to redefine invoice posting through intelligent automation.
The Challenge: Scaling Without Rising Costs
MAS Legato’s existing invoice processing system, built on OCR and SAP workflows, was approaching its annual processing limit. Exceeding this limit would have required a costly system upgrade:
- $50,000 upfront cost
- Additional 20% annual maintenance cost (AMC)
Rather than investing heavily in system expansion, the organization sought a smarter, more cost-effective solution.
The Solution: A Smarter Approach with Automation
Project Candice introduced an innovative automation framework that combined:
- OCR (Optical Character Recognition)
- Robotic Process Automation (RPA)
- VBA scripting
- SAP integration
At the core of this solution was a powerful bot developed using UiPath, named Candice.
This bot was designed to automate invoice posting efficiently, reducing reliance on traditional workflows while significantly improving processing speed.
Performance Evolution: From Manual Limits to Automation Excellence
One of the most impressive aspects of Project Candice was its rapid performance improvement:
- Initial capability: 300 invoices per day
- Optimized performance: 700+ invoices per day
- Final capability: 1000+ invoices per day
This dramatic increase highlights the power of well-implemented automation in transforming operational efficiency.
Fast Implementation, High Impact
Despite its sophistication, Project Candice was implemented quickly and cost-effectively:
- Implementation time: 30 days
- Total cost: Approximately $4,000 (T-code development)
- Projected processing capacity: 300,000+ invoices annually
This demonstrates how leveraging existing tools and expertise can deliver high-impact solutions without large investments.
Scalability and System Compatibility
Project Candice was designed with scalability and flexibility in mind:
- Integrates with any OCR system capable of generating CSV outputs
- Compatible with organizations using SAP and Excel-based workflows
- Supports parallel execution across multiple machines or virtual environments
- Scales easily based on available infrastructure
This makes it a highly adaptable solution for organizations of varying sizes and operational needs.
Business Impact: Significant Cost Savings
By implementing Project Candice, MAS Legato achieved substantial financial and operational benefits:
- Successfully processed over 90,000 invoices خارج the traditional workflow
- Eliminated the need for a $50,000 system upgrade
- Avoided additional 20% annual maintenance costs
The result was a highly efficient system that delivered maximum output at minimal cost.
A Journey of Continuous Improvement
Project Candice reflects the philosophy of Kaizen, focusing on continuous improvement and iterative development.
Within just a month, the team:
- Developed and refined multiple automation solutions
- Enhanced system performance through continuous optimization
- Built a stable and scalable invoice processing framework
The project also fostered strong collaboration between:
- Business Application Specialists
- RPA experts
- SAP engineers
This cross-functional approach enabled the team to unlock new possibilities within the automation space.
Driving the Future of Invoice Automation
Project Candice stands as a powerful example of how innovation, creativity, and strategic use of existing resources can transform business operations.
By combining automation technologies with a clear objective, MAS Legato was able to:
- Reduce operational costs
- Increase processing capacity
- Improve overall efficiency
- Avoid unnecessary system investments
Conclusion
In an era where efficiency and cost optimization are critical, Project Candice demonstrates that the smartest solutions are not always the most expensive ones.
Through intelligent automation powered by UiPath, MAS Legato successfully overcame a major operational challenge—setting a benchmark for scalable, cost-effective invoice processing.
For organizations looking to optimize their finance operations, Project Candice serves as a compelling blueprint for success.
